Speaking about past experience is important, but it’s even more important to address the job you’re applying for.

Photograph of James B. Rhoads and Pavel Podlesnyy, USSR (The Union of Soviet Socialist Republics) Embassy Librarian Presenting Vol. 15 USSR Foreign Policy to NARS, 7/31/1970. National Archives

This anonymous interview is with someone who hires for a:

√ Academic Library 

Title: University Archivist

Titles hired include: Librarian, Library clerk, student employee

Who makes hiring decisions at your organization:

√ The position’s supervisor

√ A Committee or panel 

Which of the following does your organization regularly require of candidates?

√ Online application

√ Resume

√ CV

√ References

√ Demonstration (teaching, storytime, etc)

√ More than one round of interviews

√ A meal with hiring personnel

Does your organization use automated application screening? 

√ Yes 

Briefly describe the hiring process at your organization and your role in it:

For open librarian positions the position information is sent to Academic Affairs and then approved by the Board of Governors to be filled. Then a hiring committee of two librarians and an outside faculty member is formed. This hiring committee reviews applicants and selects at least two to interview. Initial interviews are completed online. Second/third interviews are usually conducted over a full day, with separate interviews with the hiring committee, HR, Academic Affairs and potential colleagues in the library. This process includes a meal with the hiring committee and a tour of the library and parts of campus. The hiring committee then reviews the applicants with recommendations from HR and Academic Affairs. An applicant is selected and an offer is made.

Think about the last candidate who really wowed you, on paper, in an interview, or otherwise. Why were they so impressive?

They studied the library and our unique needs in advance! They also explained their job in their current library very well, so that the non-library faculty member understood by the end.

Do you have any instant dealbreakers?

Not addressing the activities of the job they applied for with any competence. 

What do you wish you could know about candidates that isn’t generally revealed in the hiring process?

How knowledgeable they are about the job they applied for.

How many pages should each of these documents be?

Cover Letter: √ Two is ok, but no more  

Resume: √ As many as it takes, but keep it reasonable and relevant  

CV: √ As many as it takes, but keep it reasonable and relevant  

What is the most common mistake that people make in an interview?

They forget to ask questions about the job or about the people interviewing them.

Do you conduct virtual interviews? What do job hunters need to know about shining in this setting?

Yes, I’ve done a few. Be sure you’re in a quiet location with a good background. Be passionate about the job you’re applying for.

How can candidates looking to transition from paraprofessional work, from non-library work, or between library types convince you that their experience is relevant? Or do you have other advice for folks in this kind of situation?

Research well in advance of your interview so that you are able to competently explain what you bring to the job you’re applying for. Speaking about past experience is important, but it’s even more important to address the job you’re applying for. With public academic libraries applicants can often get an idea of what salaries are like through the state. Researching the organization you’re applying for, is important, as is researching the library/library job you’re applying for.

When does your organization *first* mention salary information?

√ It’s part of the information provided at the interview 

What does your organization do to reduce bias in hiring? What are the contexts in which discrimination still exists in this process?

Only the names of applicants are known until they are called for interviews. This doesn’t help with possible name discrimination, or work history discrimination.

What questions should candidates ask you? What is important for them to know about your organization and the position you are hiring for?

What are you looking for most in an applicant for this job? How does the work in the library overlap? 

Additional Demographics

What part of the world are you in?

√ Midwestern US 

What’s your region like?

√ Suburban

√ Rural 

Is your workplace remote/virtual?

√ Never or not anymore 

How many staff members are at your organization?

√ 11-50 

Author’s note: Hey, thanks for reading! If you like reading, why not try commenting or sharing? Or are you somebody who hires Library, Archives or other LIS workers? Please consider giving your own opinion by filling out the survey here.

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Filed under 1 A Return to Hiring Librarians Survey, 10-50 staff members, Academic, Midwestern US, Rural area, Suburban area

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