Tag Archives: Academic Libraries

some of my colleagues also ask “why do you want this job” and it irks me because we’re IN A SCENARIO.

Original caption: The Librarian Carefully Enters the Consignment Into Her Books, 12/1952. National Archives.

This anonymous interview is with someone who hires for a:

√ Academic Library  

Who makes hiring decisions at your organization:

√ Library Administration 

√ A Committee or panel 

Which of the following does your organization regularly require of candidates?

√ Online application

√ Cover letter 

√ CV

√ References

√ Proof of degree

√ Supplemental Questions 

√ Demonstration (teaching, storytime, etc)

√ More than one round of interviews

√ A whole day of interviews

√ A meal with hiring personnel 

Does your organization use automated application screening? 

√ No 

Briefly describe the hiring process at your organization and your role in it:

For librarians (faculty): search committee, of which I’ve been a member and a chair

Think about the last candidate who really wowed you, on paper, in an interview, or otherwise. Why were they so impressive?

Well thought-out, well-written cover letter that was exactly what we were looking for. It showed the candidate really, really understood the role and would be amazing in it.

Do you have any instant dealbreakers?

Not understanding, in the foggiest, what the role entails. Things like talking about an aspect of library work that isn’t within the realm of the position. I understand that you can’t know what it is for sure, but if I’m hiring for an instruction librarian and all your examples/things you’re excited about are technical services, I’m a bit concerned.

What do you wish you could know about candidates that isn’t generally revealed in the hiring process?

How well they would actually fit the position. 

How many pages should each of these documents be?

Cover Letter: √ As many as it takes, but keep it reasonable and relevant   

CV:  √ As many as it takes, but keep it reasonable and relevant  

What is the most common mistake that people make in an interview?

A personal pet peeve: if we give you a presentation topic and fake audience, pretend we are the fake audience. Do not talk librarian shop if we are supposed to be faculty in a different college. To be fair, some of my colleagues also ask “why do you want this job” and it irks me because we’re IN A SCENARIO. This is petty, I know. 

Getting basic facts (the name of the institution) wrong!

Do you conduct virtual interviews? What do job hunters need to know about shining in this setting?

Yes! When I’m on the committee, I advocate for the first round to be a phone and/or no video meeting. That way candidates can look at their notes. Rehearse so you can highlight your strengths without reading. You got this – we contacted you because we think you could be the person we need. This is a conversation where either party can say “yes” or “no.” For video-on calls (portions of the all-day academic interview during covid), we planned breaks and the like. Turn your camera off, mute yourself, or leave the room during breaks. It’s awkward. Interviews are awkward, Zoom is awkward, together it’s really awkward. Try to make the best of it. We’re trying too. Remember that the committee wants you to be the answer to their open position. Have your examples ready in your mind, be yourself, and be curious about the folks talking to you. 

How can candidates looking to transition from paraprofessional work, from non-library work, or between library types convince you that their experience is relevant? Or do you have other advice for folks in this kind of situation?

I had success couching it in librarian-type terms. I love when folks have been paraprofessionals or worked in tough customer service jobs, because that means they will handle the weirdness of an academic library likely quite well. 

When does your organization *first* mention salary information?

√ It’s part of the job ad 

What does your organization do to reduce bias in hiring? What are the contexts in which discrimination still exists in this process?

It depends on the search committee chair. We redact names & identifying information up until phone interviews, we require a good diversity statement (beyond “libraries are for everyone!” and more along the lines of “neutrality isn’t real and libraries can be racist so… here’s what I’ve done to get better”)

What questions should candidates ask you? What is important for them to know about your organization and the position you are hiring for?

Whatever you want to know! Do you want to know things about living where we are? About the culture of the library? If there’s something that would be a dealbreaker for you, ask about it. 

Additional Demographics

What part of the world are you in?

√ Western US 

What’s your region like?

√ Urban

√ Suburban 

Is your workplace remote/virtual?

√ Some of the time and/or in some positions 

How many staff members are at your organization?

√ 11-50 

Author’s note: Hey, thanks for reading! If you like reading, why not try commenting or sharing? Or are you somebody who hires Library, Archives or other LIS workers? Please consider giving your own opinion by filling out the survey here.

Leave a comment

Filed under 1 A Return to Hiring Librarians Survey, 10-50 staff members, Academic, Suburban area, Urban area, Western US

I want to hear criticality from candidates, it’s a form of problem solving, but I do not want constant, unproductive negativity.

This former salesgirl, librarian, and sixth-grade school teacher has been repairing and servicing cars which used to be only open jobs for men. National Archives

This anonymous interview is with someone who hires for a:

√ Academic Library

√ Archives

Title: Curator of Special Collections and Archives

Titles hired: Processing Archivist, Dance Archivist

Who makes hiring decisions at your organization:

√ HR

√ Library Administration

√ The position’s supervisor

√ A Committee or panel

√ Employees at the position’s same level (on a panel or otherwise)

Which of the following does your organization regularly require of candidates?

√ Online application

√ Cover letter

√ Resume

√ CV

√ References

√ Oral Exam/Structured interview

√ Demonstration (teaching, storytime, etc)

√ More than one round of interviews

√ A whole day of interviews

Does your organization use automated application screening? 

√ No

Briefly describe the hiring process at your organization and your role in it:

For staff, there is a posting that is reviewed prior to posting by supervisor and HR director, then posted to a variety of library and state job boards. The committee reviews all applicants for qualifications (req or preferred) and decides on a pool to interview virtually. The committee does virtual interviews with candidates, and decides on the candidate they would like to make an offer to, after checking references of the top candidate/s. They make a verbal offer contingent on a background check. The candidate, supervisor, and hr director discuss salary and a pay rate in the posted range is decided upon and if the candidate accepts, a formal offer letter with a start date is created and signed. The faculty process is similar but far more involved, and has 2 rounds of final interviews, one that is short, and a final that is the equivalent of half a day (and still virtual). The committee brings the final candidates to campus after the offer has been made, and the candidate decides after the visit.

Think about the last candidate who really wowed you, on paper, in an interview, or otherwise. Why were they so impressive?

Framing challenges positively, actually speaking to the position in the application materials.

Do you have any instant dealbreakers?

Indicators that someone is overly critical in unproductive ways. I want to hear criticality from candidates, it’s a form of problem solving, but I do not want constant, unproductive negativity.

What do you wish you could know about candidates that isn’t generally revealed in the hiring process?

How they treat people who are more vulnerable than they are.

How many pages should each of these documents be?

Cover Letter: √ Two is ok, but no more

Resume: √ As many as it takes, but keep it reasonable and relevant

CV: √ As many as it takes, but keep it reasonable and relevant

What is the most common mistake that people make in an interview?

Not speaking to the position announcement, being too general.

Do you conduct virtual interviews? What do job hunters need to know about shining in this setting?

The usual. Make sure we can hear you.

How can candidates looking to transition from paraprofessional work, from non-library work, or between library types convince you that their experience is relevant? Or do you have other advice for folks in this kind of situation?

All leadership in all roles is relevant. A LOT of people who have never directly supervised people have leadership experience, from school, from life. Writing documentation, training, being a ‘team lead.’ Use it. Play it up.

When does your organization *first* mention salary information?

√ It’s part of the job ad

What does your organization do to reduce bias in hiring? What are the contexts in which discrimination still exists in this process?

We don’t de-identify application materials, and should.

What questions should candidates ask you? What is important for them to know about your organization and the position you are hiring for?

What kind of support they can/should expect.

Additional Demographics

What part of the world are you in?

√ Southwestern US

What’s your region like?

√ Urban

Is your workplace remote/virtual?

√ Some of the time and/or in some positions

How many staff members are at your organization?

√ 101-200

Leave a comment

Filed under 1 A Return to Hiring Librarians Survey, 100-200 staff members, Academic, Archives, Southwestern US, Urban area

It can be easily faked in an interview

Archivist Awards. National Archives

This anonymous interview is with someone who hires for a:

√ Academic Library

√ Archives

Title: Librarian, Outreach & Instruction

Titles hired include: Instruction librarian, archivist, library specialist, circulation 

Who makes hiring decisions at your organization:

√ HR

√ Library Administration

√ The position’s supervisor

√ A Committee or panel 

Which of the following does your organization regularly require of candidates?

√ Online application

√ Cover letter

√ Resume

√ References

√ Proof of degree 

√ Oral Exam/Structured interview

√ Demonstration (teaching, storytime, etc)

√ More than one round of interviews 

Does your organization use automated application screening? 

√ No 

Briefly describe the hiring process at your organization and your role in it:

Hiring manager or committee member on hiring committee 

Think about the last candidate who really wowed you, on paper, in an interview, or otherwise. Why were they so impressive?

Hit all points in the ad, articulate and evidence of helping students 

Do you have any instant dealbreakers?

Incorrect cover letter and resume- for the wrong job

What do you wish you could know about candidates that isn’t generally revealed in the hiring process?

Self starter that wants to learn. It can be easily faked in an interview 

How many pages should each of these documents be?

Cover Letter: √ As many as it takes, but keep it reasonable and relevant  

Resume: √ As many as it takes, but keep it reasonable and relevant

CV: √ As many as it takes, but keep it reasonable and relevant

What is the most common mistake that people make in an interview?

Not researching the library 

Do you conduct virtual interviews? What do job hunters need to know about shining in this setting?

Yes, if possible, no distractions such as barking dogs or other loud noises 

How can candidates looking to transition from paraprofessional work, from non-library work, or between library types convince you that their experience is relevant? Or do you have other advice for folks in this kind of situation?

If looking for a job that has a large part of desk duty, customer service experience is valuable 

When does your organization *first* mention salary information?

√ It’s part of the job ad 

What does your organization do to reduce bias in hiring? What are the contexts in which discrimination still exists in this process?

Diverse hiring committee. 

What questions should candidates ask you? What is important for them to know about your organization and the position you are hiring for?

In-person hours for all positions. Evenings and weekends for most

Additional Demographics

What part of the world are you in?

√ Southeastern US 

What’s your region like?

√ Urban 

Is your workplace remote/virtual?

√ Never or not anymore

How many staff members are at your organization?

√ 11-50 

Author’s note: Hey, thanks for reading! If you like reading, why not try commenting or sharing? Or are you somebody who hires Library, Archives or other LIS workers? Please consider giving your own opinion by filling out the survey here.

Leave a comment

Filed under 1 A Return to Hiring Librarians Survey, 10-50 staff members, Academic, Archives, Southeastern US, Urban area

Remember, you’re interviewing potential co-workers as well!

The ALA War Finance and War Service Committee at Chillicothe, Ohio. Public domain, via Wikimedia Commons

This anonymous interview is with someone who hires for a:

√ Academic Library 

Title: Director of Library Services

Titles hired include: Teaching & Learning Librarian, Health Sciences Librarian, Library Operations Supervisor, Electronic Resources/Systems Librarian

Who makes hiring decisions at your organization:

√ HR

√ Library Administration

√ The position’s supervisor

√ A Committee or panel

Which of the following does your organization regularly require of candidates?

√ Online application

√ Cover letter

√ Resume

√ References

√ Proof of degree

√ More than one round of interviews 

Does your organization use automated application screening? 

√ No 

Briefly describe the hiring process at your organization and your role in it:

Applicants apply online and attach their materials. The application system notifies me (supervisor/library director) of new applications. I review applications with a search committee based on a template related to the job posting. We then forward 5-6 applications to HR for an initial phone interview. HR conducts the phone interview: they ask general questions plus a few library-specific questions supplied by the search committee. We then take HR’s notes on the phone interviews and narrow the field to 2-4 applicants for a 2nd round final interview. This final round is usually in-person and we pay for travel expenses (although due to COVID, we’ve done Microsoft Teams virtual interviews for the past 2 years). After the final round interviews, I ask the search committee to rank the applicants in order to see what the group’s consensus is. I forward our choices in order to HR who makes the offer to the job candidate.

Think about the last candidate who really wowed you, on paper, in an interview, or otherwise. Why were they so impressive?

They took the time to look at our library website and the services and resources we offer. They worked this into responses to our interview questions. 

Do you have any instant dealbreakers?

No

What do you wish you could know about candidates that isn’t generally revealed in the hiring process?

Nothing

How many pages should each of these documents be?

Cover Letter: √ Two is ok, but no more  

Resume: √ As many as it takes, but keep it reasonable and relevant 

CV: √ We don’t ask for this  

What is the most common mistake that people make in an interview?

not being inquisitive; not asking us questions (remember, you’re interviewing potential co-workers as well!)

Do you conduct virtual interviews? What do job hunters need to know about shining in this setting?

Yes. Just make sure technology works and try to cut down on distractions when interviewing virtually. 

How can candidates looking to transition from paraprofessional work, from non-library work, or between library types convince you that their experience is relevant? Or do you have other advice for folks in this kind of situation?

Focus on promoting the skills you have that are directly transferrable. 

When does your organization *first* mention salary information?

√ Other: Our institution does not post salary information in job ads (which I cannot get them to budge on). So I provide it as soon as I reach out to schedule interviews.

What does your organization do to reduce bias in hiring? What are the contexts in which discrimination still exists in this process?

The library does a blind review process of applications. Names, addresses, institutions, graduation dates, etc… are blacked out on applications.

What questions should candidates ask you? What is important for them to know about your organization and the position you are hiring for?

short-term vs. long-term goals for the position, how are you evaluated in the position, what untapped areas/collaboration do you see with the position

Additional Demographics

What part of the world are you in?

√ Midwestern US 

What’s your region like?

√ Suburban 

Is your workplace remote/virtual?

√ Some of the time and/or in some positions

How many staff members are at your organization?

√ 11-50 

Author’s note: Hey, thanks for reading! If you like reading, why not try commenting or sharing? Or are you somebody who hires Library, Archives or other LIS workers? Please consider giving your own opinion by filling out the survey here.

Leave a comment

Filed under 1 A Return to Hiring Librarians Survey, 10-50 staff members, Midwestern US, Suburban area

We ALL feel a lot, your level of maturity is reflected in the library-twitter world you inhabit.

Exterior of the University of Exeter Library, with students entering and exiting the building
The University of Exeter Main Library, Benjamin Evans, Public domain, via Wikimedia Commons

This anonymous interview is with someone who hires for a:

√ Academic Library 

Title: Dean & Director

Titles hired include: All of the library faculty and staff in our university library

Who makes hiring decisions at your organization:

√ Library Administration

√ The position’s supervisor 

Which of the following does your organization regularly require of candidates?

√ Online application

√ Cover letter

√ Resume

√ CV

√ References

√ Supplemental Questions 

√ Other: DEI Statement

Does your organization use automated application screening? 

√ No 

Briefly describe the hiring process at your organization and your role in it:

Depends if it is faculty or staff. We have search committees, DEI expectations, training and meetings before the job description can be approved by HR. We have a very strong procedure to ensure that we are fair and accommodating to all applicants.  

Faculty run the faculty search, but the dean makes the final decision (provost must give approval)

Think about the last candidate who really wowed you, on paper, in an interview, or otherwise. Why were they so impressive?

They had a strong sense of self and understood the value they would bring to the workplace. An openness to experience and to joining an academic environment. An understanding of our student-centric campus ethos.

Do you have any instant dealbreakers?

Yes! You can be the smartest person in the room but if you have a low EQ and can’t work with others the hire will not be successful.

One must come with a well formulated concept of self in regards to DEI work and evidence of support/knowledge for our campus population. As a majority under-represented campus, we require a DEI lens/mindset.

If your priority is to work 100% at home. We allow telecommuting, but we are a F2F campus and that requires equal focus on site.

Negative angry-twitter postings. We ALL feel a lot, your level of maturity is reflected in the library-twitter world you inhabit. You do not have to say everything you think. It is called being a grown up

What do you wish you could know about candidates that isn’t generally revealed in the hiring process?

what their career goals are. I consider growing people my responsibility and knowing what people want re: knowledge acquisition would be useful

How many pages should each of these documents be?

Cover Letter: √ As many as it takes, but keep it reasonable and relevant 

Resume:  √ As many as it takes, but keep it reasonable and relevant 

CV:  √ As many as it takes, but keep it reasonable and relevant 

What is the most common mistake that people make in an interview?

They don’t consider their fit with the campus. Do your homework. 

Sell what you bring to us. 

Do you conduct virtual interviews? What do job hunters need to know about shining in this setting?

We have. Practice a solid presentation. Two years into COVID/online work there is NO EXCUSE for a lousy presentation. Make sure the lighting is good, sound, your entire face!  I just had an interview for an instruction position and one candidate only had 1/3 of her face visible.

Bring the energy – it is more difficult for us to get to know you. Show interest and excitement.

How can candidates looking to transition from paraprofessional work, from non-library work, or between library types convince you that their experience is relevant? Or do you have other advice for folks in this kind of situation?

Connect the dots. I hired a Home Depot manager who strongly connected her skills to running a service desk. She’s awesome

When does your organization *first* mention salary information?

√ Other: we finally got our campus to share. As a state institution, there is one solid number. But it is uneven.

What does your organization do to reduce bias in hiring? What are the contexts in which discrimination still exists in this process?

So much. 

All search committees have training and overview by the Inclusive Excellence office. HR and the Dean looks to highlight and be aware of all diversities.

1) pre-search mtg

2) mid-way through mtg

3) post-work mtg

We have standard questions and a strong process that enforces an open mind and process

We have rubrics so that we are rating the same skills

We have changed our minimum standards of requirements

We try to present a diverse search committee, as much as possible

What questions should candidates ask you? What is important for them to know about your organization and the position you are hiring for?

What DEI work are we engaged in?

What is the strategic plan and how is it incorporated into regular work? It is great to have values and goals, but are they important enough to accomplish!

What new, exciting projects is the library involved in?

Additional Demographics

What part of the world are you in?

√ Western US 

What’s your region like?

√ Urban 

Is your workplace remote/virtual?

√ Some of the time and/or in some positions 

How many staff members are at your organization?

√ 51-100

Is there anything else you’d like to say, either to job hunters or to me, the survey author? 

Have hope, empower yourself, align your priorities/goals with the institution. There are many good jobs and some bad ones. Be picky even when it feels like you can’t be. 

Author’s note: Hey, thanks for reading! If you like reading, why not try commenting or sharing? Or are you somebody who hires Library, Archives or other LIS workers? Please consider giving your own opinion by filling out the survey here.

Leave a comment

Filed under 1 A Return to Hiring Librarians Survey, 50-100 staff members, Academic, Urban area, Western US

We hired in person, even during the pandemic.

Group of Librarians in sits on bleachers
A_Group_of_Librarians_in_New_Ocean_House,_Swampscott,_Massachusetts. Creator: F. W. Faxon, Public domain, via Wikimedia Commons

This anonymous interview is with someone who hires for a:

√ Academic Library 

Title: Discovery Librarian

Titles hired include: E-resources & Scholarly Communication Librarian, Library Associate III: Serials, Senior Project Manager (IT), Assistant ant Director for Education and Research Services

Who makes hiring decisions at your organization:

√ HR

√ Library Administration

√ The position’s supervisor

√ A Committee or panel

√ Employees at the position’s same level (on a panel or otherwise)

√ Other: We take feedback from all staff members and have a coffee time where everyone can meet the candidates

Which of the following does your organization regularly require of candidates?

√ Online application

√ Cover letter

√ Resume

√ CV

√ References

√ Supplemental Questions

√ Demonstration (teaching, storytime, etc)

√ More than one round of interviews

√ A whole day of interviews

√ A meal with hiring personnel

Does your organization use automated application screening? 

√ Yes

Briefly describe the hiring process at your organization and your role in it:

We have a search committee that reviews resumes, works with HR to determine candidates, and spends either a half day (for Support Staff) or two days (for Librarians) with each candidate. Every staff member is invited to at least one meeting with each candidate, whether that be a presentation, a meal, or a coffee gathering (which is more like an open q&a session). I’ve served on several committees and as part of the general feedback group for numerous candidates.

Think about the last candidate who really wowed you, on paper, in an interview, or otherwise. Why were they so impressive?

They were prepared, calm, and confident.

Do you have any instant dealbreakers?

Lying.

What do you wish you could know about candidates that isn’t generally revealed in the hiring process?

Their ability to work in teams.

How many pages should each of these documents be?

Cover Letter: √ Only One!  

Resume: √ Two is ok, but no more  

CV: √ As many as it takes, but keep it reasonable and relevant 

What is the most common mistake that people make in an interview?

Divulging too much information.

Do you conduct virtual interviews? What do job hunters need to know about shining in this setting?

No, we hired in person, even during the pandemic.

How can candidates looking to transition from paraprofessional work, from non-library work, or between library types convince you that their experience is relevant? Or do you have other advice for folks in this kind of situation?

Transferable skills need to be phrased in the language of the industry one is transferring to, rather than the industry of origin.

When does your organization *first* mention salary information?

√ We only discuss after we’ve made an offer 

What does your organization do to reduce bias in hiring? What are the contexts in which discrimination still exists in this process?

Training with HR, lists of “do’s” and “don’ts” and conversations among committee members. However, many opinions (and therefore, much feedback) are based on impressions rather than job skills. We constantly need to refocus on what we’re hiring for, not who we want to hang out with.

What questions should candidates ask you? What is important for them to know about your organization and the position you are hiring for?

Office culture, benefits, typical workdays, and “a day in the life.”

Additional Demographics

What part of the world are you in?

√ Midwestern US 

What’s your region like?

√ Suburban 

Is your workplace remote/virtual?

√ Some of the time and/or in some positions 

How many staff members are at your organization?

√ 11-50 

Author’s note: Hey, thanks for reading! If you like reading, why not try commenting or sharing? Or are you somebody who hires Library, Archives or other LIS workers? Please consider giving your own opinion by filling out the survey here.

Leave a comment

Filed under 1 A Return to Hiring Librarians Survey, 10-50 staff members, Academic, Midwestern US, Suburban area

Nobody cares how long you sit at your desk, you are judged by what you accomplish

An older white man with an interesting striped coat sits in front of a book. A picture of a woman and vase of flowers are behind him.
Joseph C. Rowell, retired librarian of University of California. From UC Berkeley Library Archives

This anonymous interview is with someone who hires for a:

√ Academic Library 

Title: Professor

Titles hired include: Subject specialist librarian (assistant prof rank)

Who makes hiring decisions at your organization:

√ Library Administration

√ The position’s supervisor

√ A Committee or panel

√ Employees at the position’s same level (on a panel or otherwise)

√ Other: the committee may include a faculty member from the area the librarian will be supporting

Which of the following does your organization regularly require of candidates?

√ Online application

√ Cover letter

√ CV

√ References

√ Proof of degree

√ Supplemental Questions

√ More than one round of interviews

√ A whole day of interviews

√ A meal with hiring personnel

√ Other: Prior to a formal job offer, the proof of degree is just a copy of unofficial (free) transcripts. Official transcripts are only required from the person who gets the job offer. We also require a presentation, but not in the form of a demonstration

Does your organization use automated application screening? 

√ Other: We use an online system, but we haven’t been approved to hire since we got it. I think that’s an option not a requirement.

Briefly describe the hiring process at your organization and your role in it:

My role depends on the committee, which depends on the position we’re hiring for. We also haven’t had a position approved since the pandemic started. If we get approved, we will explore virtual options to replace the on-campus interviews.  

A committee is formed, generally consisting of 5 people, including 2-4 people from the department the position is in, one staff member, and maybe one faculty member from another discipline, as appropriate for the role. The hiring committee drafts the job ad, including requirements, and gets approval from the dean. And then the ad is posted to various job sites and email lists. After the deadline, we review applications and select 6-9 candidates for a round of phone interviews. Of those, we select 3 candidates to invite for on-campus interviews, which are full day interviews. The candidate usually flies in the day before and rents a car to drive to the area (1 hour from the airport), which gives them more freedom to explore the area. The interview day was grueling for all of us, starting around 8 or 8:30am, and ending with dinner around 5:30 or 6 – how that conversation went determined how late it would be when the candidate would be dropped off back at their hotel. And then the candidate traveled home the following day. 

After all interviews, the committee would discuss the candidates and agree on who to make the offer to and how to proceed if that person turned the offer down (would we be happy with another candidate as the second choice or would it become a failed search?). If the supervisor is NOT on the committee, then the committee outlines its decision to the supervisor. The supervisor conveys the committee decision to the dean, who then gets whatever higher approvals are needed. And then the supervisor calls the candidate to make an offer. 

Think about the last candidate who really wowed you, on paper, in an interview, or otherwise. Why were they so impressive?

In the last search I chaired, there was one candidate who really wowed us on paper and on the phone. Honestly, I don’t remember why, though. There was another candidate who looked good on paper, but seemed a bit awkward in the phone interview – timing was off since nobody could see body language. Both were invited to on-campus interviews. The first candidate was good with the short answers and small talk, but the second candidate stood out as really thoughtful, asking questions that showed they were really listening to what we said and putting pieces together, and thinking strategically about things. We made the offer to that second candidate. 

Do you have any instant dealbreakers?

poor understanding of how structural oppression works; poor treatment of anyone “below” the rank they’ll be hired into; microaggressive behaviors

What do you wish you could know about candidates that isn’t generally revealed in the hiring process?

I can’t think of anything now

How many pages should each of these documents be?

Cover Letter: √ Two is ok, but no more  

Resume: √ We don’t ask for this  

CV: √ As many as it takes, but keep it reasonable and relevant 

What is the most common mistake that people make in an interview?

Failing to interview us as well

Do you conduct virtual interviews? What do job hunters need to know about shining in this setting?

We haven’t, but we plan to explore this in the future

How can candidates looking to transition from paraprofessional work, from non-library work, or between library types convince you that their experience is relevant? Or do you have other advice for folks in this kind of situation?

The complaint I hear most about people transitioning from parapro work to faculty positions is that they don’t really understand the difference between the two. It may not be as significant in academic libraries where librarians are staff, but here we are tenure track faculty, which entails a lot more self-motivated work on your own schedule. Nobody cares how long you sit at your desk, you are judged by what you accomplish, including publications and conference presentations, serving on committees at all levels (university, system, prof org), in addition to core functions within the library. 

For a position as a subject librarian in my department, experience as a school teacher is more visibly relevant than work at a circulation desk. So what did you do at that circulation desk that connects with what we do? Did you answer reference questions? Did you take initiative to build your knowledge of resources available to support students in particular subject areas? How did that prepare you to build relationships as an equal (not providing a service to them but collaborating as a peer) with faculty across campus? 

When does your organization *first* mention salary information?

√ It’s part of the job ad 

What does your organization do to reduce bias in hiring? What are the contexts in which discrimination still exists in this process?

I’ve written too much and am running out of time! We attend conference presentations and keep up on current literature on best practices to reduce bias as much as possible. 

What questions should candidates ask you? What is important for them to know about your organization and the position you are hiring for?

Read up on suggestions for questions to learn about the climate (is this a toxic workspace?). And think about all the info you get thru the day in order to ask questions that show you’re thinking strategically about how you fit and how you could succeed in this role. 

Additional Demographics

What part of the world are you in?

√ Southeastern US 

What’s your region like?

√ Rural

√ Other: About an hour from a good sized city, many faculty commute, but the uni is in a small town.

Is your workplace remote/virtual?

√ Some of the time and/or in some positions 

How many staff members are at your organization?

√ 11-50 

Author’s note: Hey, thanks for reading! If you like reading, why not try commenting or sharing? Or are you somebody who hires Library, Archives or other LIS workers? Please consider giving your own opinion by filling out the survey here.

Leave a comment

Filed under 1 A Return to Hiring Librarians Survey, 10-50 staff members, Academic, Rural area, Southeastern US

It’s a good process, no complaints

Robert Stanley Dollar, Jr., Robert Stanley Dollar, Sr., and Jeanne Nichols, Librarian at Capt. Robert Dollar World Trade Library. From UC Berkeley Library Digital Collections.

This anonymous interview is with someone who hires for a:

√ Academic Library 

Title: Campus Librarian

Titles hired include: Reference & Instruction Librarian, Campus Librarian, Dean of Library Services

Who makes hiring decisions at your organization:

√ HR

√ Library Administration

√ The position’s supervisor

√ A Committee or panel

√ Employees at the position’s same level (on a panel or otherwise)

√ Other: VP of Academics & President of College

Which of the following does your organization regularly require of candidates?

√ Online application

√ CV

√ References

√ Proof of degree

√ Supplemental Questions

√ Oral Exam/Structured interview

√ Demonstration (teaching, storytime, etc)

√ More than one round of interviews

Does your organization use automated application screening? 

√ No

Briefly describe the hiring process at your organization and your role in it:

Hiring committee of peers & Dean of Libraries

Think about the last candidate who really wowed you, on paper, in an interview, or otherwise. Why were they so impressive?

They were confident, knowledgeable, and direct/professional with their answers

Do you have any instant dealbreakers?

If they’re confused easily, stress out over simple questions, or say something racist/sexist in the interview

What do you wish you could know about candidates that isn’t generally revealed in the hiring process?

it’s a good process, no complaints

How many pages should each of these documents be?

Cover Letter: √ Only One!  

Resume: √ As many as it takes, but keep it reasonable and relevant 

CV: √ As many as it takes, but keep it reasonable and relevant

What is the most common mistake that people make in an interview?

underestimating the job responsibilities

Do you conduct virtual interviews? What do job hunters need to know about shining in this setting?

Yes. Speak clearly, repeat the question to make sure you’re answering correctly, other than that… good luck. Virtual interviews all suck.

How can candidates looking to transition from paraprofessional work, from non-library work, or between library types convince you that their experience is relevant? Or do you have other advice for folks in this kind of situation?

If you sound like you don’t have any idea what we do, you’re not getting the job. If you sound like you understand what you’re in for, any application of your personal experience can help you.

When does your organization *first* mention salary information?

√ It’s part of the job ad 

What does your organization do to reduce bias in hiring? What are the contexts in which discrimination still exists in this process?

HR reviews the first round of on-paper candidates and requires certain protected-status candidates to get an initial interview in the 2nd round.

What questions should candidates ask you? What is important for them to know about your organization and the position you are hiring for?

Relevant questions that are unexpected are always good. Asking about the working relationships & culture is good too

Additional Demographics

What part of the world are you in?

√ Southeastern US 

What’s your region like?

√ Suburban 

Is your workplace remote/virtual?

√ Some of the time and/or in some positions 

How many staff members are at your organization?

√ 201+

Author’s note: Hey, thanks for reading! If you like reading, why not try commenting or sharing? Or are you somebody who hires Library, Archives or other LIS workers? Please consider giving your own opinion by filling out the survey here.

Leave a comment

Filed under 1 A Return to Hiring Librarians Survey, 200+ staff members, Academic, Southeastern US, Suburban area

You have to know yourself before you know what you’re looking for

A graduate of Kenyon College and Case Western Reserve University, Joan Baldwin is Curator of Special Collections for The Hotchkiss School where she works under the umbrella of the School’s Library. In 2020/21 she served as its Interim Director, serving as point person during the search for a new director. 

The co-author of Leadership Matters: Leading Museums in the Age of Discord, and Women and Museums: Lessons from the Workplace, she has spent her career in the museums,museum service organizations and libraries. 

Briefly describe the hiring process at your organization and your role in it:

Either as lead or as a team member craft job description, develop questions, participate in interviews. 

Titles hired include: Director, cataloguer, Circulation desk

Who makes hiring decisions at your organization:

√ HR

√ Library Administration

√ A Committee or panel

Which of the following does your organization regularly require of candidates?

√ Online application

√ Cover letter

√ Resume

√ CV

√ References

√ Proof of degree

√ Supplemental Questions

√ Demonstration (teaching, storytime, etc)

√ More than one round of interviews

√ A meal with hiring personnel 

Does your organization use automated application screening? 

√ No 

Think about the last candidate who really wowed you, on paper, in an interview, or otherwise. Why were they so impressive?

Paper can be deceptive. Interviewing is a dialogue and sometimes what seems like perfection on paper falls apart in conversation. 

Do you have any instant dealbreakers?

Someone who says they won’t or can’t do tasks everyone is asked to do. 

How many pages should each of these documents be?

Cover Letter: √ Only One!

Resume: √ Two is ok, but no more  

CV: √ As many as it takes, but keep it reasonable and relevant  

What is the most common mistake that people make in an interview?

They are too buttoned up and give pat answers or they don’t ask the kind of questions that make you think they care about your organization. 

Do you conduct virtual interviews? What do job hunters need to know about shining in this setting?

Only during Covid. Make sure your IT works. Don’t carry your phone around the room. Your interviewers will feel dizzy.

How can candidates looking to transition from paraprofessional work, from non-library work, or between library types convince you that their experience is relevant? Or do you have other advice for folks in this kind of situation?

Concentrate on skills learned and qualities developed. Demonstrate some humility. The fact that you love books isn’t enough. Are you a good team player? Do you like people, college students or teens or whoever the organization defines as its audience? Enough to deal with them on their worst day?

When does your organization *first* mention salary information?

√ We only discuss after we’ve made an offer

What does your organization do to reduce bias in hiring? What are the contexts in which discrimination still exists in this process?

Names are removed in first reading so resumes are read blind. They pronouns used. DEI program part of every interview and much more.

What questions should candidates ask you? What is important for them to know about your organization and the position you are hiring for?

Too often candidates either ask questions based on minutiae on our website rather than questions about how things actually happen—like how ideas develop.

Additional Demographics

What part of the world are you in?

√ Northeastern US

What’s your region like?

√ Rural

Is your workplace remote/virtual?

√ Never or not anymore

How many staff members are at your organization?

√ 0-10

Note: although as an academic library we are part of a faculty/staff of 500+

Is there anything else you’d like to say, either to job hunters or to me, the survey author? 

You have to know yourself before you know what you’re looking for.

Author’s note: Hey, thanks for reading! If you like reading, why not try commenting or sharing? Or are you somebody who hires Library, Archives or other LIS workers? Please consider giving your own opinion by filling out the survey here.

Leave a comment

Filed under 0-10 staff members, Academic, Northeastern US, Rural area

no red flags in their application (positive recommendations, no disciplinary/criminal issues).

Fruit and vegetable vendors, Pike Place Market, Seattle, WashingtonThis anonymous interview is with an academic librarian who has been a hiring manager and a member of a hiring or search committee. This person hires the following types of LIS professionals:

Subject Liaisons, Data Management Librarians

This librarian works at a library with 100-200 staff members in a suburban area in the Southern US.

Approximately how many people applied for the last librarian (or other professional level) job at your workplace?

√ 25 or fewer

Approximately what percentage of those would you say were hirable?

√ 26-50 %

And how would you define “hirable”?

Possessed all of the required qualifications, some of the preferred, and had no red flags in their application (positive recommendations, no disciplinary/criminal issues).

How are applications evaluated, and by whom?

Applications are weeded by HR if they don’t contain all the required components. The search committee is 4-5 faculty and we use a rubric based upon the requirements listed in the job advertisement.

What is the most common reason for disqualifying an applicant without an interview?

They lacked the recommended qualifications.

Do you (or does your library) give candidates feedback about applications or interview performance?

√ Yes

What is the most important thing for a job hunter to do in order to improve his/her/their hirability?

Make sure that each qualification is addressed, there are no typos or errors in the essay, and that the applicant treats it seriously and professionally.

I want to hire someone who is

curious

How many staff members are at your library/organization?

√ 100-200

How many permanent, full time librarian (or other professional level) jobs has your workplace posted in the last year?

√ 5-6

How many permanent, full time para-professional (or other non-professional level) jobs has your workplace posted in the last year?

√ 7 or more

Can you tell us how the number of permanent, full-time librarian positions at your workplace has changed over the past decade?

√ There are more positions

Have any full-time librarian positions been replaced with part-time or hourly workers over the past decade?

√ No

Have any full-time librarian positions been replaced with para-professional workers over the past decade?

√ I don’t know

Does your workplace require experience for entry-level professional positions? If so, is it an official requirement or just what happens in practice?

No experience required.

Is librarianship a dying profession?

√ No

Do you hire librarians?  Take this survey: http://tinyurl.com/hiringlibjobmarketsurvey or take other Hiring Librarians surveys.

For some context, look at the most recent summary of responses.

Leave a comment

Filed under 100-200 staff members, Academic, Southern US, State of the Job Market 2015, Suburban area